Data inventory is an important activity for managing information. The inventory report provides all the required details such as who has access to information and location. Data inventory helps you track all information such as dark data that you do not remember where you store it. Data inventorying has various data sources in various methods. You can look at data sources and analyze which problems must be solved first (prioritized).
To prepare data, the process is not simple. However, you can get started by using spreadsheet templates. Information that you need to write for example repositories, content types, personal information, and descriptions.
Although modern technology has allowed you to compile shared files, this will make your repository unstructured. Therefore, avoid creating inventory reports on DropBox, GoogleDrive, and Local Drive. It’s better to use an inventory data template and modify it according to your needs. Here are some sample templates that you can use for your data inventory:
- Free Download Personal Data Inventory Templates
- Free Download Data Asset Templates
- Free Download Research Data Asset Inventory Templates
- Free Download Vehicle Data Format Templates
- Free Download Administrative Inventory Templates
- Free Download Road Inventory Templates
- And many more!
To make a good inventory of data, consider the following steps:
- Specify data source ‘
- Define database
- Define and understand data sets from each data source
- Use a data inventory template to move information from documents to inventory reports
- Save data inventory reports on storage media
- Print a data inventory report to be pasted or signed by the authorities
Our data inventory template is available in popular file formats such as Microsoft Word, Microsoft Publisher, Adobe Illustrator, Adobe Photoshop, and Apple Pages. They are also free to download, modify, and print without worrying about license and legal issues. Our templates are also fully customizable layouts, including high quality images, graphic filter, and free fonts. You can download these ready-made templates now for free!