Late payment may be a constant problem for certain types of business, but it doesn’t mean you should let the unpaid fees remain unpaid. With the invoice reminder template, you can create your own professional-looking invoice for unpaid or late payment to remind your clients. Generally, there are three types of overdue invoice reminder widely used and each has different purpose. Read on!
Types of Overdue Payment Invoice Reminder
To remind your client regarding the outstanding payment, here are the different types of invoice reminder template you will need:
- Template 1: The Polite Nudge
This is the invoice reminder to send on the day the payment is due if you still haven’t received it. Also, ask for the confirmation of receipt. Normally, it takes seven days for client to respond following the first letter.
- Template2 : The Firm Reminder
If you still haven’t received any payment even after a week following the first letter, you should send this firm reminder. Send this invoice reminder template by recorded post to see when it’s been received by your client. It also takes a week for your client to respond after the second letter.
- Template 3: The Final Notice
If another week has passed after the second reminder and you still haven’t been paid, then it’s the time to issue penalties. After all, you’re entitled legally to impose the costs. This is when the recorded post is truly useful as a proof of receipt that the clients have received your reminders.
Format for Invoice Reminder Template
Regardless of the letter, the format is basically the same. What’s different is the content of the invoice reminder template, stating your intention of sending the reminder. In short, the invoice should include information about your business and client (name, address, and contact information), date, details related to unpaid services, and your signature.