Letter of Termination: How to Write It Well?

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Nobody wants to receive a letter of termination. Neither company nor the employee, letter of termination is a bad sign. It’s one of the commonly used letters which is official. What is actually the main purpose of termination letter? It’s to drop or sack, or to terminate a person. Thus, these kinds of letters are carefully written with precision. The receivers of termination letter are the employees that don’t take laws or the contractors who don’t obey the condition and terms. Even though the letter is written for ‘negative’ purpose since it’ll end the partnership between the employer and employee, it must be written politely. How to write letter of termination then?

Tips on Writing Proper and Polite Letter of Termination to Know

The letter of termination is usually written to break bond between the sender and receiver. Here are several basic and important tips which will help people write a simple and polite termination letter for the poor performances of employee. The first tip is that this letter should be checked thoroughly for any kinds of mistakes. There is no trace of disrespect which should be there. And the last part of the termination letter is that it should be ended with the best luck for the future for that poor employee.

Sample of Letter of Termination

In the first part of a letter of termination, just like other letters, write “From” (the employer or company), then Date of writing that letter, then “To” whom the letter is intended. Write “Subject”. And it’s followed by salutation: “Respected Sir,”. The next part is the body saying that you’re very sorry to announce that (s)he needs to be terminated from your company.

Mention the reasonable and proper reasons why you should do this. Don’t forget to say that it’s hard time for not only her or him, but also you. But you must confess that it’s unavoidable. Then write that the payment and fund have been delivered to her or him. And the last part of the letter of termination is hoping that he or she’ll get a better option than your company. “Thank you” is important. Finally, write “Sincerely Yours” with your name and signature.

Letter of Termination Template

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